Automatic detection of duplicate documents

New feature that makes it easier to use Next® as an enterprise archive for ERP documents.

When you store ERP documents like Sales Invoices, Shipping Lists, and Order Confirmations in Next® you do so with a Next® Document Capture that captures all the documents created from the business system.

Some of these documents - for example the Order Confirmation - may come to Next® in multiple revisions before its final version. Until now, each of these revisions are stored in Next® as individual documents. With Detect duplicate, you can now chose to have only one document in Next® but with multiple revisions.

Chose to create new document, a revision, or reject the document. Warning is for later

If you have one or more processes where the document is involved, the process will continue with the updated document. 

For documents like Sales Invoices, you will typically not accept duplicate documents.

The business log

When a duplicate document is detected the action taken is logged in the business log.

Duplicate document detected, new revision created.

Future enhancements

In a coming release of Next®, you will be able to detect duplicate documents in the interactive archiving of documents - for example emails from Outlook, or PDFs from the desktop.

Additional information

Please refer to the online product guide for additional information on this feature, once it is released.

Commercial terms and conditions

This new feature is available at no additional cost, to users with an active service plan. Any consultancy assistance will be invoiced.


Despite our best efforts, we may be forced to change both content and expected delivery of future product updates without notice.  



Automatic detection of duplicate documents


New feature



Release time:

April 2020

Affected products:

Next® Approve
Next® Bank Statements
Next® Contracts
Next® Emails
Next® Enterprise Archive
Next® ExCustody
Next® Invoices
Next® Mailroom
Next® Processes





Responsible product manager:

Kim Hellum




Kim Hellum