Extended access logging

New optional security feature for those who process highly sensitive documents in Next® and wants to enforce strict usage logging policies.

In Next®, every single change made to a document is automatically logged including details on what, when, and who. Also when you add comments, or share the document with others, Next® logs it. In addition to this, you have 100% control over who can access and modify any document in Next®

Now we've added one last level to this - Extended access logging.

With Extended access logging, you can even log whenever a document accessed just for viewing.  You either log this for all your documents in Next®, or only for documents of a particularly sensitive nature.

With built-in access permissions, action log, and Extended access logging you can have an Enterprise Archive that is documented airtight.   


Detailed log right at your fingertips

The new Access log is available right next to the usual action log. Just a click away. 


Next® now logs whenever someone views a document.


Next® will reveal  if the user proactively opened the document to view it, saw it in a preview, or only had the document in a hit list as the result of a search.     

   

Select your level of logging carefully

When you enable Extended access logging, you select if you also want to log when a document is present in a list. From an information security point of view, it may be equally important to know, but of course also comes at a cost.  

To make the resulting log useful, Next® will not log it as individual events if the same document appears in a list (or is viewed directly) several times within 10 minutes.  


You determine the extend of logging


For the techie ones

In order to implement Extended access logging we have separated our logging framework into two. One part - the action logging - that is logged synchronously. A second part - the access log - that is logged asynchronously with batches of 10 seconds, in order to secure performance of the solution when huge amounts of documents are accessed.   

Log entries are available in the Next® UI, and using our REST API. 

Future enhancements

In a future release of Next® you will also be able to log performed searches. For each Search form, you determine if the use of this Search form should be logged. 


Search history may reveal bad intentions 


Also in a future release of Next® you will be able to remove access log entries based on age, independent from the related documents. Probably the access log has a shorter lifetime than the actual document and it's actions.  

Additional information

Please refer to the online product guide for additional information on this feature, once it is released.

Commercial terms and conditions 

This functionality is available as a separate, optional feature for several Next® products.

The functionality comes with a software license fee and any consultancy assistance will be invoiced.

Disclaimer

Despite our best efforts, we may be forced to change both content and expected delivery of future product updates without notice.


Details

Title:

Extended access logging

Type:

New optional feature

Status:

Released 

Expected release:

August 2020

Affected products:

Next® Bank Statements
Next® Contracts
Next® Emails
Next® Enterprise Archive
Next® ExCustody
Next® Invoices
Next® Mailroom
Next® Processes

Audience:

Architect
Admin

Classification:

Public

Responsible product manager:

Kim Hellum

Updated:

30.08.2020

By:

Kim Hellum