Asynchronous document processing makes Next® more clever and much faster

This is a major new enhancement - a milestone - for everyone who works with Next® Digital Workplace - end users, admins, and architects alike.

Already now you will: 

  • As an end user experience that even your biggest documents are now added to Next® in a blink of an eye.
  • As an admin enjoy setting up automatic generation of PDF archive for all Office™ documents in Next®, without any complaints over waiting. 
  • As an architect look forward to include Cloud services such as Speech to Text so that your phone recordings can be indexed automatically.    


Introduction

Next® is a very capable and high performing document management solution. Even on relatively moderate infrastructure Next® can capture millions of documents each hour. Even so, the work that has to be performed each time a new document is captured is far from trivial.

  • Capture
  • Store
  • Index
  • Add external data
  • Set permissions
  • Perform OCR
  • Generate full text index
  • Make a PDF version
  • Start on a process

. . . are all just examples.   

To put it very simple, Asynchronous document processing, determines:

  • What needs to be done now
  • What can wait until a little later

The end user is then only asked to wait until the first part is processed, and Next® will release the workstation, and go on to process the second half. 

You could call it an automatic background job, to make everything faster.   

Next® will always prioritize to serve the people who are looking for their documents, then the people adding new documents, then the asynchronous part of the above, and last but not least, the background jobs, such as Export to Excel and Export to PDF.



. . . more clever and much faster.


Future enhancements

These are the first steps towards making Next® Digital Workplace truly distributed. In the coming releases we will take additional steps in the same direction. Allowing us to utilize Cloud technology to scale, to distribute, and most importantly to introduce new features.  

For the techies

This section provide you with inside knowledge of our efforts. 

Under the covers


The entire document processing 


And yes, unprocessed documents will occasionally pile up. But its not a problem, because high volume archiving most often comes in batches or peaks. We have just rearranged the distribution of processing. Not all events are handled equally. Interactive jobs will not suffer due to higher priority. With this architecture, we can guarantee consistency and immediate response to end user, whereas the time-consuming stuff happens behind the scenes. From a priority perspective, the asynchronous part of the processing is performed at a slightly lower priority than the synchronous part, and also lower than other interactive work.   


The performance

We design Next® to perform well. But we also verify it with testing.


The setup used to measure performance 


Real life data

One of the tests is done using real life data in huge volumes.


Very consistent and solid performance data, achieved on very moderate hardware.


The reference system

We keep the same old and weak reference system. This way we can secure that our performance gains comes from the software and the software alone. 


Same old and weak reference system used for benchmark 


Proving the value of asynchronous processing

Asynchronous processing does not give the system more power. But it does help it to spend it more wisely.


The graph proves the value of asynchronous processing


Additional information

Please refer to the online product guide for additional information on this feature. 

If you would like to know more, reach out to Torben Riis, our Lead Architect.

Commercial terms and conditions

This enhanced feature is available at no additional cost, to all users with an active service plan.

The optional Next® PDF Archive Automation itself, comes with a separate license fee.  

Any consultancy assistance needed for implementation will be invoiced.

Disclaimer

Despite our best efforts, we may be forced to change both content and expected delivery of future product updates without notice.  


Details

Title:

Asynchronous document processing makes Next® more clever and much faster

Type:

New standard feature

Status:

Released

Release time:

December 2020

Affected products:

Next® Bank Statements
Next® Contracts
Next® Emails
Next® Enterprise Archive
Next® ExCustody
Next® Invoices
Next® Mailroom
Next® Processes

Audience:

End user
Admin
Specialist
Architect

Classification:

Public

Responsible product manager:

Kim Hellum

Updated:

28.12.2020

By:

Kim Hellum