Automatic PDF version of Office™ documents

Major new enhancement for those who work with the Next® PDF Archive Automation.

The Next® PDF Archive Automation already lets you make PDF versions of any Office™ documents in Next® with a single click - Make PDF version.

With Automatic PDF version of Office™ documents, it's even easier. 

No matter how you archive your Office™ documents - with drag and drop, click Add document and use the file finder, or directly from within Outlook™, Word™, Excel™, and PowerPoint™ -  Next® automatically makes an archive copy in PDF. And best of all: without you waiting for it. 


A Word document was archived in Next®. The PDF version was automatically created. Automatic PDF Option has automatically created a PDF copy.


You decide what, how, and when 

You may not want an automatic PDF version of all your Office documents. For some it may make more sense to wait until the the document is final. Using PDF Creation Policies, you decide what documents get a PDF copy automatically, and what documents only get one with Make PDF version. 

Why PDF?

PDF versions of your Office™ documents and emails are valuable for many reasons. First of all the native Office™ formats are not well suited for long-term archiving. PDF (and especially PDF/A) is. 

Secondly, sharing documents - by email or on your website - in the the original Office™ formats, is considered bad practice. Sharing documents in PDF is on the other hand best practice. Much easier and more secure.

Learn more in the Next PDF® Archive Automation product sheet.   

The business log

When you manually ask Next® to make a PDF version, the business log is updated.

Future enhancements

No enhancement planned.

For the techies

You setup PDF creation policies in the Next® Administration. 


The PDF creation policy determines what documents get a PDF version automatically.


The PDF generation is done using the Next® Transformation Engine. 

The PDF generation is processed as part of the Asynchronous Document Processing. This means that the end user will experience their usual fast archiving. 

Additional information

Please refer to the online product guide for additional information on this feature, once it is released.

Learn more about the Next PDF® Archive Automation in the product sheet

Commercial terms and conditions

This enhanced feature is available at no additional cost, to users with the optional Next® PDF Archive Automation and an active service plan.

The optional Next® PDF Archive Automation it self, comes with a separate license fee.  

Any consultancy assistance needed for implementation will be invoiced.

Disclaimer

Despite our best efforts, we may be forced to change both content and expected delivery of future product updates without notice.  


Details

Title:

Automatic PDF version of Office™ documents

Type:

Enhanced optional feature

Status:

Released

Release time:

December 2020

Affected products:

Next® Bank Statements
Next® Contracts
Next® Emails
Next® Enterprise Archive
Next® ExCustody
Next® Invoices
Next® Mailroom
Next® Processes

Audience:

End user
Admin

Classification:

Public

Responsible product manager:

Steen Munksgaard

Updated:

11.12.2020

By:

Steen Munksgaard