Company specific setup of invoice preprocessing

New feature for those who process supplier invoices for multiple legal entities in a unified enterprise setup in Next®.

When you manage multiple companies (legal entities) in a single unified Next® setup, you now have even more flexibility and options.

Very often we see that the business process of handling invoices varies throughout an enterprise. Sometimes out of habit, but mostly because of local legal requirements, or material differences between the different business units.

If the differences are based on legacy and habit, we encourage you to streamline your processes. If the differences are real, you will appreciate the option to make a company specific setup of the invoice preprocessing. 

This new feature makes it easier to adjust Next® Invoices to the needs of your individual companies. And, hence makes the rollout smoother.  

All the options

To use the company specific setup, you create a "Preprocessing profile" for every distinct behavior that you want.

Each profile can then be linked to one or more companies. 


Duplicate invoices

You can select if a duplicate invoice should pause the process and wait for an approval:

"Check for duplicate voucher" is enabled for the profile "Scandinavia".


Approval process

You can configure how the invoice is to be processed, and by who:


Destination attributes per profile


One or more companies

When you have defined a profile, you can associate it with one or more companies as shown below:


Select one, several or all companies - the profile Scandinavia is used by company 001_030 and 001_050 respectively.



We will be happy to help you get the setup that suits your needs the best.

For the techies

As part of the delivery you get our standard profiles. You maintain them in the Administration part of Next®.

Additional information

Please refer to the online product guide for additional information on this feature, once it is released.

Commercial terms and conditions

This new features is available at no additional cost, to customers of  Next® Invoices with an active service plan.

Any consultancy assistance will be invoiced.

Disclaimer

Despite our best efforts, we may be forced to change both content and expected delivery of future product updates without notice.  


Details

Title:

Company specific setup of invoice preprocessing

Type:

New feature

Status:

Released

Release time:

December 2020

Affected products:

Next® Invoices

Audience:

End users

Classification:

Public

Responsible product manager:

Jørn Christensen

Updated:

04.01.2021

By:

Henrik Fjorback