One-click export to ZIP

New optional feature for those who occasionally need to share a collection of documents with an external partner who does not have access to Next®.

Next® has a wealth of features to help you share documents with others. Some users have  a need to collect documents (sometimes quite many) in a more offline sharing format.

This could be your external auditors, the tax authorities, your Data Processing Officer or someone else. 

For such use, we have developed One-click export to ZIP.


Click Export to ZIP, below hit-list, to create a ZIP-file with all the documents in your list


List the relevant documents. Click the 'Export to ZIP' icon below. Wait a moment for the process to complete in background. Then follow the link to the generated ZIP-file. Share the ZIP-file, using email or by downloading it to your PC. The Zip file contains every single document, together with an Excel file, that servers as a table of content. If you only need the Excel™ file, One-click export to Excel is available for free in all Next® products.


Don't export your entire archive

If you export the entire archive to ZIP, you'll get an awful big ZIP file. Take notice of the number of documents you have selected.   


Confirm the export you are starting.


Completely safe

And rest a sure. Everything is governed by permissions. And logged as well. Easy, safe, and secure.


The business log

When you start a background task, it is logged in the business log.

 - e.g. "ADLEO started Export to ZIP." 

If you have Extended access logging in place, the log will reveal each document being exported to the zip-file.

Future enhancements

No enhancement planned.

For the techies

The user may manually select documents to be exported using Pin a document. Sometimes it makes sense to create one or more dedicated search forms to select the documents for export.  

Next® will export every single file associated with the documents in the list in the most appropriate representation. If a file exists in both Word and PDF formats, then the PDF version is exported. If an email only exists in MSG, or a video only in MP4 format, then those files are exported in their original formats.        

Please refer to the online product guide for additional information on this feature, once it is released.

Commercial terms and conditions

This feature is available as an optional feature and comes with its own license fee. 

Any consultancy assistance needed for implementation will be invoiced.

Disclaimer

Despite our best efforts, we may be forced to change both content and expected delivery of future product updates without notice.  


Details

Title:

One-click export to ZIP

Type:

New optional feature

Status:

Released

Release time:

December 2020

Affected products:

Next® Bank Statements
Next® Contracts
Next® Emails
Next® Enterprise Archive
Next® ExCustody
Next® Invoices
Next® Mailroom
Next® Processes

Audience:

End user
Admin

Classification:

Public

Responsible product manager:

Steen Munksgaard

Updated:

28.12.2020

By:

Kim Hellum