Compare documents and revisions

Managing your important documents in Next® makes good sense for many reasons. With compare documents, we add one more reason. 

Now you can select any two documents and ask Next® to report on the difference between the two.

Maybe two revisions of a pricelist, where the author forgot to make a note to why the second revision was needed. 

Or - a draft contract coming back with comments from your next customer.

Missing out on a single changed decimal point, or a deleted sentence, may be crucial in such cases. Next® will now help you cope with that.


Comparing two documents

If you wish to compare two individual documents in Next® I find the easiest way is to pin the two with the same color of pins, and compare them in Pinned documents. 


Select the two documents, right-click Compare documents. 


Select the two documents, right-click, and select Compare documents. In a few seconds, you get a notification with a link to the Compare result. Easy as that.  


Comparing revisions 

One thing is comparing two individual documents in Next®. But sometimes it's equally relevant to compare two revisions of the same document 

From the business log, you can tell that Benedict Wade made the newest revision of the property lease contracts only two months ago. But what exactly did she change compared to the version from 2 or 4 years ago? 

In the Document view click Compare revisions. From the list of revisions, choose the one you'd like to compare with. 


I chose to compare the current revision with that from 2 years ago. 


In a matter of seconds, you get a notification with a link to the result of the comparison. 


The Compare report is automatically archived in Next® - only a click away. And ready to share. 


The compare result 


The compare report clearly indicates what is added, changed, and deleted.  


Future enhancements

Comparing documents is not easy. The technology  we use gets better all the time. For now Compare documents works with PDF documents, but in a soon to come release we also support Word, Excel, and PowerPoint. And even comparing documents in the native Office formats with PDFs.

The UI for selecting another revision to compare with, would benefit from additional details - as to who made it and why. Maybe as a fly over. We'll look into that for the coming release. 

For the techies

For Compare to run, you need the latest version of Next® Transformation Engine up an running.  

Comparing documents and presenting a valuable result is not an easy task. Depending of the actual document format, the comparison report sometimes looks less nice than you could wish for. To verify how your documents would be compared, you can try out the technology on this webpage:

https://products.aspose.app/pdf/comparison

This page uses the same technology as we do.

Additional information

Please refer to the online product guide for additional information on this feature, once it is released.

Commercial terms and conditions

This new feature is available for comparing 1-sided documents at no additional cost, to users with an active service plan.

If you want to compare multi-page documents, you will need to pay small additional license fee. 

Any consultancy assistance will be invoiced.

Disclaimer

Despite our best efforts, we may be forced to change both content and expected delivery of future product updates without notice.


Details

Title:

Compare documents and revisions

Type:

New feature

Status:

Released

Expected release:

February 2022

Affected products:

Next® Contracts
Next® Emails

Next® Enterprise Archive
Next® ExCustody
Next® Go

Next® Invoices
Next® Mailroom
Next® Processes

Audience:

End user

Classification:

Public

Responsible product manager:

Kim Hellum

Updated:

4.03.2022

By:

Kim Hellum