Conditioned PDF archive watermarks for Confidential, GDPR sensitive, and other uses

The watermark capability of the Next® PDF Archive Automation gets new and powerful conditional logic that makes it a breeze to automatically mark documents that are confidential, GDPR sensitive, Draft edition, or in any other important document state.

Watermarks lets you immediately recognize the status of a document. And, protects it when it is shared.

In addition to the original Archive information watermark, Next® now comes with built-in watermark policies for:

  • Copy
  • Confidentiality (x, y, z)
  • Edition management (x, y, z)
  • Electronic signature 
  • GDPR Classification (x, y, z)
  • Status (Expired)
  • Test document

Status of your electronic signatures

Clearly marking all documents from your sandbox helps you avoid mistakes

At the same time, the original Archive information watermark has been updated to reflect the new extended edition information

Each of the built in watermarks come with their own predefined placement to avoid conflicts when multiple watermarks apply.

  • Border up
  • Border right
  • Border down
  • Border Left
  • Center horizontal
  • Center vertical
  • Center diagonal up
  • Center diagonal down
  • Corner upper right
  • Corner lower right
  • Corner lower left
  • Corner upper left
  • Corner tip upper right
  • Corner tip lower right
  • Corner tip lower left
  • Corner tip upper left

Future enhancements

At a later point in time, we might add the option to define your own conditioned watermarks.

For the techies

Commercial terms and conditions

This new feature is available at no additional cost, to users with the Next® PDF Archive Automation and an active service plan. The Next® PDF Archive Automation is an optional extension with a separate subscription fee. Any consultancy assistance will be invoiced.


Despite our best efforts, we may be forced to change both content and expected delivery of future product updates without notice.  



Conditioned PDF archive watermarks for Confidential, GDPR sensitive, and other uses


New feature



Release time:

January 2023

Affected products:

Next® Contracts
Next® Emails
Next® Enterprise Archive
Next® Invoices
Next® Mailroom


Next® users



Responsible product manager:

Kim Hellum




Kim Hellum