Easy share of documents with multiple files and formats

For ages you have been able to share documents in Next® with your colleagues and external partners.

Either you print a physical copy, send a link to someone with access to Next®, or use Email to send a copy of the document. You may even download the document to you PC and share it using tools like Dropbox if you are allowed to do so. 

A document in Next® may contain several individual files: An invoice with its delivery note, an Order confirmation with a construction drawing, or simply a Price list in both Excel and PDF format.    

When you share  (Download or Send as email) a document that has more than one file, Next® will now ask you which individual files (and formats) you actually want to share.


Share from a list of documents


When you share from the list of documents using right click,  Next® asks you which individual files you actually want to share.


Share from document detailed view


When you share from the detailed documents view, Next® also asks you which individual files you actually want to share.



Share from the tab of a specific file


When you share from the detailed documents view, you can also right-click on the specific tab to download just that specific file. 


Future enhancements

In a future release you will be able to use all Share options from the individual tabs, but for now its only Download.

Additional information

Please refer to the online product guide for additional information on this feature, once it is released.

Commercial terms and conditions

This new feature is available at no additional cost, to users with an active service plan. Any consultancy assistance will be invoiced.

Disclaimer

Despite our best efforts, we may be forced to change both content and expected delivery of future product updates without notice.  


Details

Title:

Easy share of documents with multiple files and formats

Type:

Enhanced feature

Status:

Released

Release time:

May 2020

Affected products:

Next® Approve
Next® Contracts
Next® Enterprise Archive
Next® ExCustody
Next® Invoices
Next® Mailroom
Next® Processes

Audience:

End user

Classification:

Public

Responsible product manager:

Kim Hellum

Updated:

14.05.2020

By:

Kim Hellum