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Easy share of documents with multiple files and formats
For ages you have been able to share documents in Next® with your colleagues and external partners.
Either you print a physical copy, send a link to someone with access to Next®, or use Email to send a copy of the document. You may even download the document to you PC and share it using tools like Dropbox if you are allowed to do so.
A document in Next® may contain several individual files: An invoice with its delivery note, an Order confirmation with a construction drawing, or simply a Price list in both Excel and PDF format.
When you share (Download or Send as email) a document that has more than one file, Next® will now ask you which individual files (and formats) you actually want to share.
Share from a list of documents
When you share from the list of documents using right click, Next® asks you which individual files you actually want to share.
Share from document detailed view
When you share from the detailed documents view, Next® also asks you which individual files you actually want to share.
Share from the tab of a specific file
When you share from the detailed documents view, you can also right-click on the specific tab to download just that specific file.
Future enhancements
In a future release you will be able to use all Share options from the individual tabs, but for now its only Download.
Additional information
Please refer to the online product guide for additional information on this feature, once it is released.
Commercial terms and conditions
This new feature is available at no additional cost, to users with an active service plan. Any consultancy assistance will be invoiced.
Disclaimer
Despite our best efforts, we may be forced to change both content and expected delivery of future product updates without notice.
Details
Title:
Easy share of documents with multiple files and formats
Type:
Enhanced feature
Status:
Released
Release time:
May 2020
Affected products:
Next® Approve
Next® Contracts
Next® Enterprise Archive
Next® ExCustody
Next® Invoices
Next® Mailroom
Next® Processes
Audience:
End user
Classification:
Public
Responsible product manager:
Kim Hellum
Updated:
14.05.2020
By:
Kim Hellum