PDF archive watermark with your digitally signed PDFs

If you have the Next® PDF Archive Automation extension in place and use watermarks, you can now also handle documents that are digitally signed.  

The watermark is added to the relevant PDS on the fly

If the PDF you have in Next® is digitally signed it does not make sense to add a watermark to it, as it makes the digital signature void. With the original release of PDF Watermarks, we simply skipped adding the watermark to those documents. But - different customers have different use cases, and that's why we now add opportunity to select, what you would like to see. Either the original signed PDF without watermark, or a new unsigned PDF version with the watermark.

Whenever you see a signed PDF in Next® that is covered by a PDF Watermark policy, you may now choose to Show the Original or the PDF version without its watermarks.

Whenever you share a signed PDF document - or export it to a ZIP file - you now also have the option. Either to share the archive copy with it's watermarks, or the original using "Preserve signed PDFs". 

When you choose to combine a number of signed PDFs, you don't get this question. It simply does not make sense to merge signed PDFs, and hence you always get the stripped PDF versions with any watermarks applied.


Optional watermarks

As watermarks are useful for many purposes, we've added a few more nice details.

When you define a watermark policy, you can now specify Mandatory users and Optional users. The difference being that, if you are an Optional user, you may in fact choose to see the PDF with our without this particular watermark. 


Management, may choose to view with or without watermarks

More colorful watermarks

Preferences vary, and so does uses. That's why we've added the option to select what color each of your watermarks has. 

Future enhancements

In coming releases we will continue to add flexibility and options to this new feature in order to support other use cases.

  • Securing that all Invoice copies are clearly marked COPY
  • Marking delivery notes or product certificates with an archive reference and a copy date
  • Ensuring that supplier contracts are marked CONFIDENTIAL 
  • Having Personal Health Records marked DO NOT SHARE!
  • and many other

For the techies

We do not alter the original content of the document, but make sure that an annotation layer is added before the document leaves the storage engine.

Commercial terms and conditions

This new feature is available at no additional cost, to users with the Next® PDF Archive automation and an active service plan. The Next® PDF Archive Automation is an optional extension with a separate license fee. Any consultancy assistance will be invoiced.


Despite our best efforts, we may be forced to change both content and expected delivery of future product updates without notice.  



PDF archive watermark with your digitally signed PDFs


Enhanced feature



Release time:

May 2022

Affected products:

Next® Contracts
Next® Emails
Next® Enterprise Archive
Next® Invoices
Next® Mailroom


Next® users



Responsible product manager:

Kim Hellum




Kim Hellum