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Share any folder, any search, and any document list in Next®
In Next® it is already extremely easy to share a document with someone else.
Click share - and choose how you want to share it.
Click Share, and choose how.
From a list of documents
From any list of documents, you can select multiple documents to share.
From any list of documents, you may share one or more documents - just right click and choose how
Selecting 5 documents from a list, and sending these in an email works fine. But, if you want to share a list of 100 documents, or maybe an entire customer folder?
That's why we now add the new capability to:
- Share a Folder
- Share a Search, and
- Share a Document list
Sharing a folder
If you wish to share the content of an entire folder, simply right click on the folder and choose Share.
Right click on the folder and choose Share
When the recipient opens their link, they will see the entire folder.
Sharing a Search form
If you have a brilliant Search form you'd like to share with someone, simply right click on the Search and choose Share.
Right click on the Search and choose Share.
When the recipient opens their link, they will see the result of the search.
Sharing a document list
If you are not looking to share an entire folder or a Search form, but have trimmed a list of documents using search criteria and maybe free text search, you can share this result - this document list - simply by right clicking the Share icon in the bottom of the list.
If you click the Share icon in the bottom of the list, you can share the actual list
When the recipient opens their link, they will see this list of documents. Or at least, the part of the list they are allowed to see.
These new sharing capabilities marks a major step forward in our ability to support collaboration around documents.
a major step forward
Future enhancements
In a future release of Next®, you will be able to share documents, folders, and search results using Notify colleague in Next®. Also in a future release, you will be able to add shared Search to your Favorites, and thereby making it easier to share discovered smartness in Next®.
For the techies
For now, the sharing of folder results only supports the parameters of the original non-smart Folders.
Additional information
Please refer to the online product guide for additional information on this feature, once it is released.
Commercial terms and conditions
This new feature is available at no additional cost, to users with an active service plan. Any consultancy assistance will be invoiced.
Disclaimer
Despite our best efforts, we may be forced to change both content and expected delivery of future product updates without notice.
Details
Title:
Share any folder, any search, and any document list in Next®
Type:
New feature
Status:
Released
Release time:
May 2022
Affected products:
Next® Contracts
Next® Emails
Next® Enterprise Archive
Next® Invoices
Next® Mailroom
Audience:
Next® users
Classification:
Public
Responsible product manager:
Kim Hellum
Updated:
12.06.2022
By:
Kim Hellum