Information bearing folders

New optional features that allows you to create named folders with a predefined structure, capable of holding not only documents but also groups of metadata.

The Customer folder contains customer specific data - some kept in Next® other fetched on the fly from external systems. 


Metadata on folders can be rather complex and consist of multiple logical groups or Field collections. Below they are grouped into 4 individual collections:

  • Info
  • Address
  • Supplier information and
  • External customer data.


Multiple groups and tabs


The Field collection Address is even repetitive. You can add multiple addresses to the customer record by clicking the plus sign. 

For each Field collection you define if this is data stored in Next® or something fetched on the fly from external systems. 


Related enhancements

As part of the work with Information bearing folders we have delivered the initial edition of our Global metadata repository. The Global metadata repository allows us to define each data field only once, and use it easily in Folder templates, Search forms, and Data forms. 

In a future release of Next®, we will deliver a complete predefined metadata repository with translation keys, so that all metadata labels are automatically available in your preferred language. 

Besides data in Next®, the Global data dictionary will also describe data that is available from external sources to be viewed alongside data stored in Next®.


The work with Information bearing folders and Smart Folders will be used to create several new Next® standard products:

  • Next® Projects for managing documents and information related projects
  • Next® Media hub to manage objects and information on publications, movies, and other media
  • Next® CRM to manage documents and information on customers and prospects
  • Next® PIM to manage documents and information on products    

Future enhancements

In a soon to come release, you will be able use Field collections on documents and tasks also.

For the techies

Each folder refers to a Folder template. This template defines the folder's characteristics. A customer folder has different metadata than a project folder.

With Information bearing folders you can build complete information management systems. This is the reason why we require customers to license either on of the new Next® products, or a dedicated license for this feature. 

Commercial terms and conditions

The feature comes with a separate license fee. Any consultancy assistance will be invoiced in addition. 

The updated folder hit lists comes for free to users with an active service plan.

Disclaimer

Despite our best efforts, we may be forced to change both content and expected delivery of future product updates without notice.

 

Details

Title:

Information bearing folders

Type:

New optional feature

Status:

In development

Expected release:

October 2021

Affected products:

Next® Enterprise Archive

Audience:

End user
Specialist
Architect

Classification:

Public 

Responsible product manager:

Kim Hellum

Updated:

3.11.2021

By:

Kim Hellum