Minor enhancements for the Next® admins and specialists, October 2021

It is no secret that the primary target of our enhancements are the business users, or end users, of Next®. Still, providing ease of use, and increased productivity to those who administrate or configure Next® also make great sense.

For this release we have collected the following minor enhancements targeted the admins and specialists:

Enhancement Issue

Next® Invoices gets dynamic metadata structures   
Next® Invoices often capture business data, that may not be significant to the actual approval process in Next®, but is of value in the corresponding ERP system. An example is "Total freight cost". Passing this value on to the ERP system, makes it possible for the ERP system to perform a more accurate 3-way match. To support this, Next® Invoices now have a fully configurable invoice metadata structure in addition to the data required for Next® Invoices to work. 


Current user added as filter parameter 
To make Search forms such as Your tasks or Documents created by you, we need the Current user as a filter value. This has now been added. Soon you'll also be able to use it as default value, with the option to remove it. 


Dynamics permissions on Smart folders NEXT-4079
The Dynamic Permission Processor has been extended to also allow for Roles to be set for Smart Folders. 
Please remember that for now, the use of metadata and permissions on folders requires Product Manager approval

Next®-drive supports multi-value fields NEXT-4099
A document exposed in Next®-drive may now appear in multiple folders if the field determining the folder can hold multiple values. If an illustration is tagged at both Clip art AND Cartoon, it will appear in both folders. 
Be aware that for now Next®-drive is a technology preview only.

Workflow search index optimization job NEXT-4136
A new systems utility to remove ghosts from the search index on workflow tasks. A Ghost being an entry only found in the search index, but not the master index.

Re-index business log NEXT-4095
The introduction of Smart-filters in business and view log have gained great user acceptance. If you want the Smart-filters to be fully operational on older log entries, you need to run a Re-index of business log. 

Minimum security for transport protocol


Now you can select the minimum acceptable security protocol to use for Next and SMTP. If SSL is already enabled, we set it to TSL 1.2 as default after the upgrade. At the same time we added support for TLS version 1.1 and 1.2 when doing check in from the Office Add-ins. NEXT-4142

Avoid accidental downloads NEXT-4049
We have redefined our algorithm to avoid browsers from accidently downloading documents. If a PDF or HTML preview for a content exists, it will be shown no matter what file type settings are configured. If no such preview exists, an entry in the File type settings administration must exist for the content to be shown or automatically downloaded.

Next®- Document capture adds basic cleaning of XML files NEXT-4131
In order for Next® Document Capture to be more resilient to erroneous XML files, Next® will attempt some very basic cleansing of input XML-like data depending on the configuration settings. This includes the option of stripping away any illegal characters found before the XML structure and now also an attempt to correct missing or incorrect encoding information for the XML document.

Easier setup of Office and Outlook Add-ins with SSL NEXT-4128
If Next server is configured to SSL we have made it easier to configure Office and email add ins to support this. (command line script added to XUL)

More selection chips in Search forms  NEXT-4140
We are great fans of selection chips instead drop down lists, as they present you with your options immediately. Now you can configure a Search form with a chip filter, when data table has a single column. 

For the techies

This is pretty much technical in it's nature. 

Additional information

For additional information , please refer to the online documentation.

Commercial terms and conditions

These new features and enhancements are available at no additional cost, to users with an active service plan. Any consultancy assistance will be invoiced.


Despite our best efforts, we may be forced to change both content and expected delivery of future product updates without notice.



Minor enhancements for the Next® admins and specialists 


Enhanced features



Release time:

October 2021

Affected products:

Next® Bank Statements
Next® Contracts
Next® Emails
Next® Enterprise Archive
Next® ExCustody
Next® Invoices
Next® Mailroom
Next® Processes





Responsible product manager:

Kim Hellum




Kim Hellum