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One-click rename file
New functionality for those who work with individual documents and files in Next®.
The vast majority of documents in an enterprise archive as Next® have a file name that no one is concerned about. However, if you export or share documents with external parties, the actual file name may be more critical.
For these use cases, we now add the One-click rename file to Next®.
Rename from anywhere
You can use the Rename feature everywhere where you see individual files in Next®.
The Rename option is available on the content tab when you view a document
The Rename option is available in the dedicated Files panel view a document with the details open
You can change the file name, but Next® will preserve the extension of the file (.jpg, .pdf, .docx etc.).
Only if you are authorized
You can of course only rename the files associated with documents where you have permission to update. On top of that, we have also enabled Feature control. This means that your Next® Admin can setup, who will see this feature, and for what document types - even if they have the needed permissions. As default, the Feature control is set so that no-one sees the One-click rename file.
It is important that we remember that Next® is not a file server, and that the nucleolus in Next® is a document - not a file.
The business log
When you rename a file in Next® is is logged to the business log.
Adria Leon Renamed a file
File: I000042401.jpg
Renamed to: Invoice42401.jpg
Future enhancements
No enhancements planned.
For the techies
Additional information
Please refer to the online product guide for additional information on this feature, once it is released.
Commercial terms and conditions
This feature is available at no additional cost for users with a license for Next® and with an active Software Service Plan.
Any consultancy assistance will be invoiced in addition to the license fee.
Disclaimer
Despite our best efforts, we may be forced to change both content and expected delivery of future product updates without notice.
Details
Title:
One-click rename file
Type:
New feature
Status:
Released
Expected release:
October 2021
Affected products:
Next® Contracts
Next® Enterprise Archive
Next® Invoices
Next® Mailroom
Next® Processes
Audience:
End user
Admin
Classification:
Public
Responsible product manager:
Kim Hellum
Updated:
02.09.2021
By:
Kim Hellum