One-click rename file

New functionality for those who work with individual documents and files in Next®

The vast majority of documents in an enterprise archive as Next® have a file name that no one is concerned about. However, if you export or share documents with external parties, the actual file name may be more critical. 

For these use cases, we now add the One-click rename file to Next®


Rename from anywhere

You can use the Rename feature everywhere where you see individual files in Next®.


The Rename option is available on the content tab when you view a document


The Rename option is available in the dedicated Files panel view a document with the details open


You can change the file name, but Next® will preserve the extension of the file (.jpg, .pdf, .docx etc.).


Only if you are authorized 

You can of course only rename the files associated with documents where you have permission to update. On top of that, we have also enabled Feature control. This means that your Next® Admin can setup, who will see this feature, and for what document types - even if they have the needed permissions.  As default, the Feature control is set so that no-one sees the One-click rename file.

It is important that we remember that Next® is not a file server, and that the nucleolus in Next® is a document - not a file.

The business log

When you rename a file in Next® is is logged to the business log.


Adria Leon Renamed a file
   File: I000042401.jpg
   Renamed to: Invoice42401.jpg 


Future enhancements

No enhancements planned.   

For the techies


Additional information

Please refer to the online product guide for additional information on this feature, once it is released.

Commercial terms and conditions

This feature is available at no additional cost for users with a license for Next® and with an active Software Service Plan.

Any consultancy assistance will be invoiced in addition to the license fee.

Disclaimer

Despite our best efforts, we may be forced to change both content and expected delivery of future product updates without notice.  


Details

Title:

One-click rename file

Type:

New feature

Status:

Released

Expected release:

October 2021

Affected products:

Next® Contracts
Next® Enterprise Archive
Next® Invoices
Next® Mailroom
Next® Processes


Audience:

End user
Admin

Classification:

Public

Responsible product manager:

Kim Hellum

Updated:

02.09.2021

By:

Kim Hellum