New share option - sharing documents with colleagues

New sharing feature for those who collaborate around documents in Next®.

When you collaborate with colleagues using Next® you can send them a link to the document you want to share with them using Share>Email a link to someone. This way you keep the actual document safe in Next®, instead of exposing the document to the less secure email. 

Now you can do it even easier and more secure. 

Use Share>Notify colleagues 

Select the documents you want to share, the colleagues you want to share with - easy as that.

You the select the colleagues to be notified, and add your remarks to them.

Your colleagues immediately get a notification and their green light lights up.

Benedict Wade shared Sales invoice: 44.642  with you           2 min ago
Click here -->  

When they click the link they will see the document shared with them  - no matter if they do so in Next® on their computer - or Next® Go on their mobile.

Smart, secure, and time saving. 

Confidential documents

When you share sensitive documents with colleagues, Next® will automatically verify that they have the required permissions. No reason to send a document they can't access anyway. If you are using the optional  you may choose to grant the needed permissions on the fly - either forever or for a period of time. Brilliant feature when you need to invite ad hoc contributors to a team effort.   

The business log

The business log is updated.

BEWAD             Share the document and notified colleagues

Future enhancements

If you have Extended Access Logging, you will be able to get a notification back the moment your recipients opens the document you shared.   

Additional information

Please refer to the online product guide for additional information on this feature, once it is released.

Commercial terms and conditions

This new feature is available at no additional cost, to users with an active service plan. Any consultancy assistance will be invoiced.


Despite our best efforts, we may be forced to change both content and expected delivery of future product updates without notice.



New share option - sharing documents with colleagues


New feature


In planning

Expected release:

November 2021

Affected products:

Next® Contracts
Next® Emails

Next® Enterprise Archive
Next® ExCustody
Next® Go

Next® Invoices
Next® Mailroom
Next® Processes


End user



Responsible product manager:

Kim Hellum




Kim Hellum