Improved data entry experience in Next® - part one

Major enhancement for those who process data and transactions in Next®.

If you spend your time in Next® finding documents, or approving tasks, you probably appreciate the impressive speed and efficiency. If you spend your time processing huge amounts of transactions, and type in lots of data, you may feel there is room for improvements. And you'd be right. The focus in Next® has always been on removing manual typing, not optimizing it. On ease of use, over keying performance. On documents and tasks, over transactional data. Next® will never be (and is not intended to be) as efficient a data-keying-machine as your finance system or your order processing application.

With that said, we acknowledge that some of our power users have a right to expect more from us. And for them we launch a campaign to optimize the data entry experience in Next®.

This is the first step in this campaign, and brings two enhancements:

  • Suggest the first value
  • Remember previous choices

Suggest the first value

Whenever you open a data entry form in Next®, you are bound to see one or more data fields with content checked against a list of valid values. Either a list maintained in Next® (e.g. GDPR classifications) or data from a business system (e.g. VAT or Currency codes).

Unless default values were provided from for example a selected customer, Next® would until now present you with a blank field. And ask you to manually type in a valid value. Even in the cases, where there is only one valid value. (The selected account may dictate that only one VAT code is valid)

Going forward, Next® will automatically suggest the first (and sometimes only) value, thus saving you lots of effort.

Remember previous choices

Whenever you are processing a batch of similar transactions in Next®, you will find yourself repeatedly typing the same value or making the same selection, uness special attention has been paid to the application you use. Processing your expenses, you probably have a favorite card or payment method. Still, Next® insists on asking you for each individual expense item.

Going forward, Next® will automatically remember your previous choice. Unless, someone has decided that right here this does not make sense. 

Optimizing the standard behaviour in Next® will in the long run save millions of keystrokes and thousands of hours. 

If you have other suggestions to how we can tweak Next® to make your life at work easier - let us know.  

Future enhancements

As said before, this is the first step in a campaign to optimize the over all data entry experience in Next®. More advanced features, based on the AI technology we use in Next® Mailroom is in the planning. This will for example allow Next®Invoices, to suggest the correct coding of new invoices based on both rules, but also automatically gained experience.

We still believe in eliminating manual processing and data entry over optimizing it. If you have periodic payments based on contracts, those contracts should be logged in Next® Contracts.  And the payments cleared automatically in Next®Invoices, because the two solutions are connected. That is how you do business process optimization.    

Additional information

Please refer to the online product guide for additional information on this feature, once it is released.

Commercial terms and conditions

This new feature is available throughout Next® at no additional cost, to users with an active service plan. Any consultancy assistance will be invoiced.


Despite our best efforts, we may be forced to change both content and expected delivery of future product updates without notice.


This feature awaits technical approval  




Improved data entry experience in Next® - part one


Enhanced feature



Expected release:

Release not allocated yet

Affected products:

Next® Bank Statements
Next® Contracts
Next® Emails
Next® Enterprise Archive
Next® ExCustody
Next® Invoices
Next® Mailroom
Next® Processes


End user



Responsible product manager:

Kim Hellum




Kim Hellum